Notes to applicant

Applicants who have submitted an application for the March/April supplement, do not need to re-submit a new full application for the month of May. In the next few days Malta Enterprise shall be in touch via email to reconfirm March/April application details in order to issue the disbursement for May.

1. This form is to be used by a business to request COVID Wage Supplements. These supplements will be bound by terms and conditions as announced by Government, which may vary from time to time according to the direction given by Government.

2. In processing this form, Malta Enterprise (hereinafter ‘the Corporation’) may request further information and documentation.

3. This form and any attached documents will be treated as confidential. Yet the Corporation shall have the right to share the data with other government entities as may be required in processing the request and in verifying data and claims made. The Corporation and other government agencies shall also have the right communicate directly with each employee for whom the employer has requested the COVID Wage Supplements in order to verify and validate data and ensure that the Supplements have been duly forwarded by the employer to the employee.

4. The quality of the information provided in this form will impact the time the Corporation will need to process your request. You should hence make sure that your entries are clearly explained and substantiated and that sufficient detail is provided prior to submitting this form.

5. The Legal Representative of the Employer applying for COVID Wage Supplements through this form is legally bound to forward all such supplements paid by the Corporation to each respective employee with immediate effect upon receipt of such funds from the Corporation. The Corporation reserves the right to publish the name of the Employer receiving such supplements, including the amount of supplements disbursed to the employer and the number of employees from each category entitled to such supplements. The Corporation also reserves the right to double check with the employees of the employer on the amount and time taken by the employer to disburse such funds to employees.

6. Misappropriation of such funds by the Employer will be considered as a criminal act and the Corporation shall inform the Competent Authorities to proceed against the employer. The Corporation reserves the right to recover such funds, with interest, at any time after such funds are disbursed, if these funds are not forwarded to the employees or where it is found that the employers claim was not based on factual evidence of a reduction of business activity claimed in this form.

7. For any period covered by a COVID Wage Supplement on the basis of a 5-day week, any assistance granted by Government to that same individual, covering the same period, as support under another scheme related to COVID Pandemic, will be considered as double funding. Funding for that period will be adjusted accordingly so that assistance granted by Government shall never exceed an amount which is equal to the amount of supplement being granted by Government to cover a full 5-day week. Such adjustments may be done by the Corporation on subsequent payments of a COVID Wage Supplement.

8. Employers granted a COVID wage supplement covering a partial week should guarantee an income of at least Euro 720 (net) per month to supported employees, inclusive of any COVID wage supplement.

9. Employees cannot be made redundant while being supported through a COVID Wage Supplement.

10. The provision of a COVID Wage Supplement does not exempt the Employer from its obligations towards its employees, as dictated by applicable laws and regulations.

11. The Employer may not claim any public funding in respect to and State Aid support on the basis of wages covered by the COVID Wage Supplement.

12. The details of the COVID Wage Supplement must be communicated to each employees indicating the gross value of the COVID Wage Supplement. This information should if possible be include in the employee’s pay slip.

13. National Insurance on COVID Wage Supplements, as due by the employee, shall be deducted a priori by the Corporation, therefore funds disbursed by the Corporation to the employer shall be forwarded to each respective employee, as applicable after deducting any taxes due.

14. The employer shall pay his share of N.I. on COVID Wage Supplements disbursed by the Corporation.

15. The COVID Wage Supplements shall not be recorded as income to the employer.

16. For employers having multiple P.E. numbers, a separate application must be submitted for each P.E. number, as applicable.

17. Employers having distinct activities under the same undertaking (PE number) it is recommended that a separate application is submitted.

18. Groups of companies that have a centralized payroll should submit an application for each separate entity (indicating the activity of the entity and the employees assigned to that entity). The applicant will need to provide evidence of how employees are allocated to different entities.

19. Upon submission of this form, applicants will receive an acknowledgement via email on the e-mail address included by the applicant in this form. This acknowledgement will include an Application Reference Number. Take note of the Application Reference Number, as this should be quoted in any communication between an applicant and the Corporation in relation to COVID Wage Supplements.

20. Following submission of this application, which will be acknowledged as referred to above, the Corporation shall evaluate your submission, following which the Corporation shall notify you via email on the outcome of such evaluation. This communication will also refer to the Application Reference Number referred to above.

21. For applicants who are deemed eligible for COVID Wage Supplements, disbursements by the Corporation to an employer shall be made at a later stage following the receipt of email notifying an applicant on the outcome of the evaluation process. Any such payments shall also bear reference to the PE number and the identification number of the business (ID card number of employer in the case of self-employed).

22. For any subsequent payments following the first payment referred to above, the Employer shall confirm, or otherwise, the list of individuals for whom a COVID Wage Supplement is being requested. Any changes to this list shall be provided by the Employer to the Corporation online, with instructions to be made available by the Corporation in due course.

23. The applicant will need to ensure that the provision of COVID Wage Supplement does not, at any time, result in a global salary package in excess of the employee’s average basic salary for January and February, 2020. Should this occur, the applicant will be liable to effect a full or partial refund of the COVID Wage Supplement which shall be equal to the amount in excess of the employee’s average salary for January and February 2020, as stated above.

24. Employees for whom the COVID Wage Supplement is claimed must be registered as employees of the Company with Jobsplus as at 9th March 2020 (unless such registration was delayed due to administrative reasons beyond the control of the employer or the when the supplement is claimed in relation to an employee who already had an employment contract with the employer dated prior to 9th March 2020 with an engagement date after the 9th March 2000).

25. Further information, as well as guidance on the submission of this form may be obtained by contacting Business First on 144 or by sending an email to covid19@maltaenterprise.com.


If your business has a VAT number, then select YES. Otherwise, if your business does not have a number (i.e. business activity falls under Part 2 of the Fifth Schedule of the VAT Act), select NO.

VAT number must have the country code of 2 (Uppercase) letters followed by 8 digits
VAT numbers without prefix letters (VAT exempt) should still include the prefix letters

The NACE code shown above is the Primary NACE code of your Business as registered with the VAT department as on the 25th March 2020. Primary NACE code refers to the business activity from which the business sources the largest income as a percentage of total income.

Category of Wage Supplement:

Your business, based on the NACE code referred to above, is eligible to the mentioned above type of wage supplement (if any) shown in this field.

Confirm Category of Wage Supplement (Yes/No)

Confirm whether you agree or otherwise with the type of wage supplement applicable to your business as referred to in field [Category of Wage Supplement].

Should you disagree with the NACE code corresponding to your VAT number referred to above, enter another code which, in your opinion, refers to the Primary NACE Code of your Business. Primary NACE code refers to the business activity from which the business sources the largest income as a percentage of total income generated.

 

Enter a description of your Primary Business Activity.

Select what extent of disruption was suffered by your business:

Select the option which, in your opinion, best corresponds to the extent of losses suffered by your Business as a result of the COVID-19 Pandemic.

Justify the extent of losses suffered by your business as selected above. Your justification should clearly specify any disruptions in demand and/or supply chain which are a direct or indirect result of the COVID-19 Pandemic and which are the root cause of such business losses.

Enter the date from when the circumstances referred to above, leading to the business losses referred to above, became applicable.
Date of impact must be after 09/03/2020 however supplement will be calculated as from 26/04/2020 for this period.


Business Identification

Where an employee has an ID card number, these should be entered as ‘0’, followed by 6 numbers and a letter (in capital) at the end Do not use any spacing. For example, an ID card number 123456M should be entered as 0123456M.
ONLY in cases where an employee DOES NOT have an ID card number, enter Tax Number. This should be entered as 9 consecutive digits.

Field should consist of a leading 0, 6 digits and 1 letter for Maltese ID Numbers or if employer does not have a Maltese ID number please use Maltese Income Tax number consisting of 9 digits

Field should consist of a leading 0, 6 digits and 1 letter for Maltese ID Numbers or if employer does not have a Maltese ID number please use Maltese Income Tax number consisting of 9 digits


Business Contact and Bank Details

Address

Applicant is requested to provide the mailing address on which formal letters can be sent

Contact details

Email and phone details of applicant

Bank details

Enter the number of employees employed with the business and registered with Jobsplus as on the 1st March 2020. Distinguish between employees registered as full-time, part-time and casual.

Enter the total number of individuals (employees and employer, as applicable) for whom a wage supplement is being requested.


Claimed Wage Supplement

Note to Users on the entry of individuals (which includes employers and employees, as applicable) for whom a COVID WAGE SUPPLEMENT will be requested:
  1. Entry of data for MORE THAN 10 INDIVIDUALS:
    1. For the entry of MORE THAN 10 INDIVIDUALS, please use the CSV-type file annexed with this application form to enter the details of each individual for whom a Wage Supplement is being requested. This CSV file can be downloaded by double clicking on the FILE NAME (employees_wagesupplement.csv) at the end of this form.
    2. Entry of data in this file should STRICTLY follow the format as indicated in the table at the end of this form. Upon completion, file should be saved on your computer and uploaded with this form by clicking the UPLOAD FILE button and selecting the CSV file stored on your computer.
    3. During the uploading process, the system will check whether the data within the CSV file is in the right format as indicated in the table at the end of this form. A file with incorrect data format will not be uploaded and the User will be prompted to correct data format accordingly prior to repeating the uploading process.
  2. Entry of data for UP TO 10 INDIVIDUALS:
    1. Entry of details for up to 10 individuals can be done directly via this form by filling-in each individual’s details in the fields that follow.
    2. Upon entry of each individual’s data, press the ADD EMPLOYEE button to enter the data of each additional individual.
    3. Pressing the REMOVE EMPLOYEE button will remove the data for the last individual entered.
Individual details

Enter the name of the individual

Enter the surname of the individual

Where an employee has an ID card number, these should be entered as ‘0’, followed by 6 numbers and a letter (in capital) at the end Do not use any spacing. For example, an ID card number 123456M should be entered as 0123456M. ONLY in cases where an employee DOES NOT have an ID card number, enter Tax Number. This should be entered as 9 consecutive digits.

Enter the date of birth of the individual. Date entry should follow the following format: DD/MM/YYYY

 

Enter the type of working contract.

Select between employer and employee.

Enter the place from where the individual carries out his/her tasks.



Download the following CSV file and fill in accordingly. File : employees_wagesupplement.csv

One can follow the provided guide on how to fill in the provided CSV : COVID Wage Supplement-csv file v1.pdf

Description of field Format of data in CSV file
ID Number Where an employee has an ID card number, these should be entered as ‘0’, followed by 6 numbers and a letter (in capital) at the end Do not use any spacing. For example, an ID card number 123456M should be entered as 0123456M.
ONLY in cases where an employee DOES NOT have an ID card number, enter Tax Number. This should be entered as 9 consecutive digits.
Date of birth DD/MM/YYYY
Description for Activity based in Format of data in CSV file
Malta Malta
Gozo Gozo

Values in CSV file are case sensitive therefor should be entered as requested above.

Description for Employer/Employee Format of data in CSV file
Employee employee
Employer employer
Description for Contract-Basis Format of data in CSV file
Full-time fulltime
Part-time parttime
Casual casual
Waiting to be uploaded

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Legal Representative

In the case of SELF-EMPLOYED, the LEGAL REPRESENTATIVE is the self-employed person.

Detail of Person compiling this Form


Contact details of person who can reply to any queries related to this application




Call centre tel number – 144

Lines are open on weekdays between 8AM – 4PM

Interested companies can also set a video conferencing appointment with Business First by calling 144.
Email address: covid@maltaenterprise.com